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Conventions and Events Tools Project


For the 2018-2020 Conference cycle, we are continuing with the development of resources that support the successful delivery of local conventions and events. These new materials represent current best practices and experiences of our service committees responsible for overseeing these events. If you have convention or event experience then your participation in developing these tools is needed and welcomed. 

The current focus is on Committee Structure and Accountability. We are collecting any input and ideas on that topic. Feel free to send your ideas to conventions@na.org

We will be hosting more workshops and web meetings to gather input on the draft and other prioritized topics that support convention and event service. Please write to conventions@na.org if you are interested in receiving information about those opportunities. 

The most current draft, Contracts and Negotiations is posted for Regional Delegate review, ending 31 March 2020.

Contract & Negotiations draft for RD review

Additional Resources:

Hotel Comparison worksheet

External links (Provided as a resource for our members, not an endorsement)

Glossary: https://insights.eventscouncil.org/Industry-glossary

Templates: https://insights.eventscouncil.org/Full-Article/events-industry-council-templates-formerly-apex

Below is the current list of completed materials: 

Money Management

Money Management Support Material

The Program Committee & Development of the Program

Program Committee Support Materials

Please remember that we are looking for: 

Tools: 

  • Any templates, worksheets, or forms that your convention committee uses in support of their work 
  • Guidelines, policies, and any other reference resources used by your convention committee 

Ideas and input: 

  • Your great ideas and participation in upcoming conventions and events web meetings 
  • Your participation in our online survey intended to gather your experience based on specific topic area.  

So: 

  • Share locally developed materials with us by sending them to conventions@na.org
  • Send an email to conventions@na.org to receive information about our web meeting schedule 
  • Send comments on the review and input drafts as they are posted
  • Check this page for updates as we post more information and resources

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