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Conventions and Events Tools Project

For the 2018-2020 Conference cycle, we are continuing with the development of resources that support the successful delivery of local conventions and events. These new materials represent current best practices and experiences of our service committees responsible for overseeing these events. If you have convention or event experience then your participation in developing these tools is needed and welcomed. 

We have posted for review and input the following draft. Please give us your input through the link below or send any comments to by the due date: 

Contracts and Negotiations draft – input due 15 October 2019 

Input for Contracts and Negotiations draft

We will be hosting more workshops and web meetings to gather input on the draft and other prioritized topics that support convention and event service. Please write to if you are interested in receiving information about those opportunities. 

Below is the current list of completed materials: 

Money Management

Money Management Support Material

The Program Committee & Development of the Program

Program Committee Support Materials

Please remember that we are looking for: 


  • Any templates, worksheets, or forms that your convention committee uses in support of their work 
  • Guidelines, policies, and any other reference resources used by your convention committee 

Ideas and input: 

  • Your great ideas and participation in upcoming conventions and events web meetings 
  • Your participation in our online survey intended to gather your experience based on specific topic area.  


  • Share locally developed materials with us by sending them to
  • Send an email to to receive information about our web meeting schedule 
  • Send comments on the review and input drafts as they are posted
  • Check this page for updates as we post more information and resources

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